PA & Office Administrator

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Job description:

This placement is in an innovative automotive driveline control software company and Dual clutch Transmission (DCT) specialist recognised as one of the leading specialists in its field. They are looking for a PA & Office Administrator who can provide support to the Directors with PA, secretarial, HR, QA and reception tasks. This is a good opportunity to gain excellent experience in a broad-based business administration function. Reporting to the Managing Director, the successful candidate will have tasks and responsibilities to include:

* Reception – Receive visitors, sort incoming & outgoing post & shipments, and answer/divert incoming calls
* PA & Secretarial – Diary maintenance, travel arrangements, expenses, project administration, purchase orders, timesheets, organise induction notes & checklists for New Starters & induct as necessary, provide full PA/secretarial & administrative help to employees
* HR - Keep employee records up-to-date & secure, maintain training records, create & maintain Vocis HR Policies & inform employees of changes
* QA - Create & maintain the Company’s Health & Safety Policy, publish new & amended Policies on the Company Intranet & inform employees of their existence, create Company Processes & Procedures where necessary.
* Working hours are Monday to Thursday 8.30am - 5.15pm; Friday 8.30am -1.00pm.

This role offers the chance to work within a fantastic team with an informal and friendly work ethic

Essential requirments:

* Excellent English, written & spoken
* Good PC skills, MS Office
* Enthusiastic, energetic with a ‘can do’ attitude
* Able to prioritise and manage own workload
* Good telephone manner
* Team worker
* Ability to work on own initiative
* Able to maintain confidentiality

Additional requirments:

* Any European language skills language skills may be useful but not essential
* Previous work experience in a similar role or environment

About the company:

* This is a dynamic and highly innovative automotive driveline control software company. The founding members were previously responsible for the Bugatti Veyron software and anticipate work in areas which could be equally exciting.
* They are engaged in developing advanced software applications for several types of transmissions, with particular specialisation in ‘Dual Clutch’ technology and Active Differentials.
* Recognised as one of the leading specialists in its field, have fast gained a reputation for focused programme management.
* They are working with many significant European and US OEM’s, tier 1 suppliers & European design and development agencies in support of their programmes all the way from consultancy advice up to full software programme management from concept to production.
* They are also working on various in-house R&D projects looking at new driveline technologies and controllers.
* The company headquarters occupy a stunning rural office location.

Internship placement location:

* The office is located at Lighthorne, 5 miles from the town centre of historic Warwick, with its amazing medieval castle. The many local attractions include shops and lively bars.
* The nearby town of Royal Leamington Spa is an historic Spa town in the heart of England. It offers excellent shopping, nightlife and leisure facilities. Stratford-upon-Avon, home of Shakespeare, and Coventry offer further local cultural and leisure amenities.
* The company’s office is 5 miles from a railway station. London is approximately 1.5 hours and the city of Birmingham & Birmingham International Airport are 40 mins by road.
* Its central location is ideal for visiting places of interest of all kinds anywhere in the country.
* Easy access to the national motorway network and all parts of the UK

Remuneration:

* Allowance of £625 (minus rent if applicable) a month will be provided to assist with accommodation and subsistence costs.
Allowance of £800 a month will be provided to assist with accommodation and subsistence costs.